Procurement
From Work Order to
Purchase Order in One Click.
UniCMMS connects your maintenance requests directly to your procurement process — no handoffs, no delays, no duplicated data entry. When a technician needs a part, the system creates a purchase request. When the manager approves it, the PO goes to the vendor. When the parts arrive, inventory updates automatically.
A Procurement Process That Runs Itself.
UniCMMS automates the purchase request → approval → PO → receipt cycle for all maintenance materials. Set approval thresholds, assign buyers, and let the system route every request to the right person at the right time.
- ✓ One-tap purchase request from any work order
- ✓ Multi-level approval workflows (by value, by category, by site)
- ✓ Auto-generated POs with vendor contacts and pricing
- ✓ Email PO delivery to vendors directly from UniCMMS
- ✓ Purchase order tracking: sent → acknowledged → shipped → received
Your Best Vendors, Always One Click Away.
Build and maintain a preferred vendor catalog with pricing agreements, lead times, and performance ratings. UniCMMS helps you consolidate vendors, negotiate better terms, and always buy from the right supplier at the right price.
- ✓ Vendor catalog with contact, terms, and lead times
- ✓ Preferred vendor assignments per part category
- ✓ Vendor performance scoring: on-time delivery, fill rate, quality
- ✓ RFQ (Request for Quotation) workflow for large purchases
- ✓ Contract and pricing agreement management
Never Blow the Maintenance Budget Again.
UniCMMS gives finance and operations full visibility into maintenance spending — by asset, by site, by category, and by vendor. Set budgets, track actuals in real time, and get alerts before overspending happens.
- ✓ Annual maintenance budget by site and department
- ✓ Real-time spend tracking vs. budget
- ✓ Committed spend (approved POs not yet received)
- ✓ Spend by asset: identify high-cost equipment
- ✓ Month-over-month spend trend analysis
Connect Procurement to Your Accounting System.
Stop double-entering purchase data. UniCMMS pushes vendor invoices, PO commitments, and receipt data directly to your accounting system — keeping finance and maintenance perfectly aligned.
- ✓ Export to QuickBooks, SAP, Oracle, NetSuite
- ✓ Three-way match: PO + receipt + invoice reconciliation
- ✓ Tax handling and currency support
- ✓ Audit-ready procurement trail per PO
- ✓ API access for custom ERP integrations
Proven Impact
Measurable Results, From Day One
Trusted by Maintenance Teams Worldwide
What Our Customers Say
Switching to UniCMMS gave our team a tool they actually want to use. The mobile app changed everything for our field technicians.
Setup took us less than two days. Our PMs and work orders were running before the week was out — no consultants required.
The AI predictions caught two failures in the first month that would have cost us six figures. UniCMMS pays for itself.
For Every Role
Built for Every Member of Your Team
From technicians in the field to executives in the boardroom, UniCMMS gives every role the right view of the data.
For Reliability Engineers
Drill into failure modes, asset health scoring, and reliability-centered maintenance plans.
- ✓ Failure mode & effects analysis
- ✓ Asset health scoring
- ✓ RCM templates
- ✓ MTBF / MTTR analytics
For Technicians
A mobile-first experience built for the field — fast lookups, simple logging, no friction.
- ✓ QR code scanning
- ✓ Real-time field logging
- ✓ Offline mode
- ✓ Instant document access
For Operations Leaders
Executive dashboards and total cost of ownership — see the health of the whole portfolio at a glance.
- ✓ Executive dashboards
- ✓ Total cost of ownership
- ✓ Depreciation tracking
- ✓ Uptime KPIs
4,000+ companies rely on UniCMMS
Across manufacturing, healthcare, hospitality, facilities, energy, and more.
Connect Your Maintenance and Procurement Teams Today
Stop the email chains. Start automated procurement that keeps your maintenance team supplied and your finance team informed.